YAYASAN INDONESIA CERAH JOB VACANCIES 2024
Yayasan Indonesia Cerah (CERAH) is a non-profit organization in Indonesia that promotes the country’s energy transition policy agenda. CERAH comprises experts in the energy sector, communication, and campaigning. To achieve its goals, it collaborates with diverse stakeholders, including the community, research institutions, the government, and private sector partners.
The Operations Officer will assist in the HR, administration, and finance of Cerah’s operations by ensuring quality, accuracy, and compliance with donor guidelines and the organization’s policies and procedures. The position contributes to achieving the strategic objectives and mandate of Cerah.
She/he will work closely with the other Operations Team members to support Cerah’s effective and efficient operations management, finance, and project administration.
As an Operations Officer, the work of the employee will include:
HR Duties
- Provides general support in recruitment activities for all assigned jobs;
- Assists in maintaining vacancy announcement files and tracking the status of all recruitments;
- Assist prepare draft employment contracts for Employees, Consultants, etc based on Government regulations;
- Assist in handling BPJS Kesehatan and BPJSTK-related matters and also managing medical insurance administration;
- Serves as the induction and orientation focal point for the HR;
- Maintain the attendance records of staff; staff leave including annual leave, sick leave, absence, and compensation day through Gadjian and liaising with the relevant Leads and staff in cases of discrepancies;
Administrative/Operation Duties
- Responsible for day-to-day operations of Cerah Office together with the General Assistant including handling Petty Cash;
- Supporting procurement process for goods and services related to the program, including drafting the RFP/RFQ, participating in the vetting process, and ensuring compliance in administrative processes (contract, invoicing, and payment);
- Facilitate and process procurement requests from the Program and Operations team both goods and services and maintain compliance with procurement SoPs;
- Assist in preparing draft contracts and agreements for vendors under Cerah rules and regulations and serve as a focal person to be in touch with the related units;
- Maintain and update the information in the internal filing system as well as administer the organization’s legal documents including domicile letter, organization deed, etc to be the most updated;
- Gathering the necessary documentation to comply with internal CERAH’s and donor’s rules and regulations;
- Assists in providing general office support services; drafting and/or processing a variety of correspondence and other communications;
- Participate in the internal meetings and take minutes of meetings as required;
- Responsible for making travel arrangements under Cerah Core Budget;
- Prepare meetings and events under CERAH’s Core Budget, including logistical needs, invitations, RSVP, collecting receipts for financial accountability, and other tasks involving the organizational aspects;
- Regular update of contracts, databases, scheduling appointments/meetings, monitoring deadlines, etc;
- Maintain and monitor the list of office equipment (workstation labels, desktops/laptops labels, etc.) as well as updating the condition of each equipment in coordination with Finance & Accounting Coordinator;
- Performed any other task (s) the Senior Operations Manager/Executive Director assigned.
Financial Administration
- Supporting the preparation of internal and external financial reports to donors, and ensuring they are accurate and submitted on time based on grant agreements/MOUs.
Requirements:
- Bachelor’s degree in Business Administration, Management, Public Administration, or a related field.
- Minimum of 2 years of experience working in operations or similar roles within an NGO or non-profit environment.
- Experience in field operations, especially in issues related to energy, humanitarian, etc.
- Demonstrated experience in assisting in handling BPJS Kesehatan and BPJSTK-related matters and also managing medical insurance administration as well as HR issues.
- Have the ability to be proficient in identifying and resolving operational issues effectively.
- Have the ability to understand simple IT and able to utilize Google Workspace.
- Excellent written and verbal communication skills for interacting with team members, vendors, etc. Oral and written fluency in English.
- Ability to work collaboratively with diverse teams and build strong relationships with internal and external partners.
- In-depth understanding of NGO operational best practices, including logistics, procurement, and operational office.
- Knowledge of laws, regulations, and standards governing NGOs, including donor requirements and reporting.
- High cultural awareness and sensitivity to work effectively in diverse and multicultural environments.
- Ability to adapt to changing conditions and work demands, often in challenging and resource-limited settings.
- Strong ethical standards and integrity in professional conduct, with a commitment to the NGO’s mission and values.
- Self-motivated with a proactive approach to problem-solving and continuous improvement.
- Ability to work in various environments, including office settings and work from home.
The position is urgently required. She/he will report directly to the Senior Operations Manager, Yayasan Indonesia Cerah (CERAH). This position will be for (nine) months, from July 2024 to March 2025. The remuneration is based on qualification, competency, and salary history.
Please send your CV, a minimum of 2 (two) pages, detailing your experiences and expertise and a motivation letter to recruitment@cerah.or.id at the latest on June 9th, 2024, before 17.00 WIB with the subject line: Cerah – Operations Officer.