ASEAN FOUNDATION JOB VACANCIES 2026

The ASEAN Foundation is an organisation by the people, for the people of ASEAN. Through our programmes, we unlock the potential of ASEAN citizens—empowering them to shape a more inclusive, connected, and vibrant ASEAN Community.

To support the implementation of the ASEAN Foundation programme, we seek 1 (one) motivated and qualified candidate to fill the post as

FINANCE ASSOCIATE

Position Summary

Under the supervision of the Senior Finance and Accounting Officer, the Finance Associate supports the day-to-day finance and accounting operations of the ASEAN Foundation. The position is responsible for assisting in payment processing, financial recording, documentation management, compliance with internal SOPs and donor requirements, and preparation of financial documents for audit purposes.

Roles and Responsibilities

Finance and Accounting Support

• Assist the Senior Finance and Accounting Officer in reviewing payment requests and supporting documents prior to payment processing.
• Assist in the recording of financial transactions and necessary corrections in SAP Business One, ensuring accuracy and timeliness.
• Support the preparation and processing of bank transactions via web banking, in accordance with approved authorisations and procedures.
• Assist in ensuring that all financial transactions are properly classified and recorded in line with the chart of accounts and project budgets.

Documentation and Record Management

• Maintain complete and orderly documentation of all payment transactions, filed in PDF format, sequentially organised by month, year, and project.
• Ensure that all financial documents are easily retrievable for internal review, audit, and donor reporting purposes.

Compliance and Donor Requirements

• Assist the Senior Finance and Accounting Officer in verifying that all payment transactions are supported by complete documentation in accordance with internal SOPs and donor-specific requirements.
• Support compliance checks related to project expenditures, contracts, invoices, and supporting documents.

Audit Support

• Assist in preparing and compiling financial documents and schedules required for the annual organisational audit.
• Support audit fieldwork by ensuring the availability, completeness, and accuracy of requested financial documentation.

General Support

• Provide administrative and technical support to the finance function as required.
• Perform other duties as assigned by the Senior Finance and Accounting Officer or the Head of Operations.

Qualifications

Education and Experience

• Bachelor’s degree (S1) in Accounting, Economics, or Business Administration.
• Minimum 2–3 years of relevant work experience in finance or accounting functions.
• Prior experience working with an international or local organisation is an advantage.

Qualifications and Technical Skill

• Good command of English, both written and oral.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Ability to operate accounting software, such as QuickBooks, Oracle, SAP Business One, or other relevant accounting systems.
• Proficient in basic financial documentation and accounting processes.
• Ability to work effectively in a team-oriented environment.

Personal Qualities

• High level of integrity, honesty, and professionalism.
• Strong attention to detail and accuracy.
• Willingness to comply with organisational procedures, controls, and ethical standards.
• Reliable, cooperative, and able to work under supervision while meeting assigned deadlines.

How To Apply

Any interested candidate must send an application email with the most updated CV/resume, and a motivation statement letter attached to recruitment@aseanfoundation.org with email subject: AF-FA.

Deadline

Sunday, 8 February 2026, 23.59 Jakarta time. Only short-listed candidates will be notified.