ACICIS STUDY INDONESIA JOB VACANCIES 2025
A few positions have become available within the Acicis for the Jakarta and Yogyakarta office as a Tours Program Assistant. This is an entry-level position and would suit a recent graduate of a reputable university with an interest in International Relations, the Australia-Indonesia relationship, Journalism, Development Studies, Tourism, English Literature, Education or Cultural Diplomacy, and other relevant fields.
Please note this position is open to Indonesian nationals (WNI) only.
Position Description
This is a position which would suit a graduate of an Indonesian or Australian university. The PA will mainly be assisting the Acicis Program Coordinator/Project Development Manager. The PA reports directly to the Program Coordinator (PC), and then the Project Development Manager (PDM). Duties to be performed by the PA include, but are not limited to:
- Serving as a liaison with universities and other partner organisations in Indonesia and maintaining sound relationships with key personnel at these institutions in assisting with Acicis programs;
- Assisting the PC in managing tours administrative materials for the pre-departure phase and implementation of tour programs;
- Assisting the PC in program logistics such as booking accommodation, transportation, meals etc for Acicis program;
- Actively involved in all program delivery components including seminars, field visits, cultural excursion, and other activities on the itinerary or as directed by PC;
- Counselling students on matters of adjustment to Indonesian life, including attention to physical adjustment, Indonesian norms of behaviour and expectations regarding dress code and behaviour during their programs;
- Actively mentoring all students on matters pertaining to their program, and advising on appropriate conduct in Indonesia;
- Conducting end of program evaluation sessions and offering this information as feedback into the ongoing development and improvement of Acicis’ programs;
- Assisting students in routine and/or emergency medical or security procedures as required;
- Assisting Perth Secretariat with immigration and visa document support;
- Assisting the PC, PDM and RD with other tasks as required.
Working Hours and Remuneration
- These positions are based in Jakarta or Yogyakarta and are offered as six-months contracts starting September 2025 – February 2026.
- This role is full-time and works on-site from the Jakarta or Yogyakarta office, 40 hours per week, with the understanding that the scheduling of program events means that the distribution of hours over the period of a week may be flexible. Standard work hours are 9am-5pm, Monday to Friday. Occasional out-of-hours’ work will be required during program preparation and implementation, and will be compensated through leave in lieu;
- The PA role will be remunerated at a competitive rate, or commensurate with the applicant’s skills and experience.
Selection Criteria:
- Bachelor’s Degree (S1) from an Indonesian or Australian university with a sound academic record;
- Fresh graduate or up to 2 (two) years of professional experience in a similar position;
- Professional level of English proficiency, and a willingness to develop this further as a part of the role;
- Computer literacy in the use of productivity and project management tools (e.g. Microsoft Office Suite, Google Workspace, Notion), video conferencing platforms, cloud services, social media applications, and Adobe (include Photoshop and Acrobat) is desired;
- Excellent time management skills and the ability to prioritise a range of competing tasks;
- Demonstrated sound cross-cultural, professional communication skills in written and oral, and a willingness to learn about new cultures;
- A team player with a pleasant personality who can work well in flexible working environments.
Applying for this role
- To apply for this role, please send us a copy of your latest Curriculum Vitae and a statement addressing the selection criteria above. In preparing your statement addressing the selection criteria, please provide examples of your skills and experience where possible against each selection criterion.
- Completed applications can be emailed to: recruitment-id@acicis.edu.au
- Attn: Ms Rentika Sinaga, Acicis HR Coordinator
- Subject Heading: Tours Program Assistant
- By latest deadline: Sunday, 22 June, 2025